Introducing: The NTM DOCS & PAYMENT SYSTEM
Welcome to the central hub for the NTM Invoice Generator and document management. This platform is designed to streamline our financial workflows, ensuring transparency, accuracy, and timely payments for all contractors and project managers.
Contractor Guidelines: Submitting Your Invoices
To ensure your payments are processed without delay, all contractors must adhere to the following digital submission protocol:
- Platform Exclusive: All invoices must be submitted through the official NTM Invoice Generator application.
- Approval Routing: You are required to select your designated Project Manager as your Assigned Approval.
- Search Protocol: When selecting your approver, you must search by email address, not by name, to ensure the document is routed to the correct individual.
Review & Approval: The “Zero Tolerance” Policy
Our system maintains the highest standards of financial integrity. Approvers and reviewers must follow these strict mandates:
- Accuracy: We maintain a zero-tolerance policy for errors. Any invoice with discrepancies in descriptions, units, or amounts will be immediately rejected.
- The 24-Hour Rule: All submitted invoices must be reviewed and processed (Approved or Rejected) within 24 hours.
- Data Integrity: No user is permitted to delete an invoice. Documents must remain within the system for the duration of the audit and project lifecycle.
Payment & Finalization
The final stage of the NTM DOCS lifecycle is handled exclusively by the finance department:
- Authorized Disbursement: The Financial Secretary is the sole authority for issuing payments.
- Task Management: The Financial Secretary is the only individual authorized to delete an Invoice Task, and this may only occur after the payment has been fully settled.
System Access & Navigation
Users can navigate the system via the Main Menu dropdown located at the top of the SharePoint site. This menu provides quick access to:
- Invoice Generator (For Submissions)
- Pending Approvals (For Project Managers)
- Payment Tracker (For the Financial Secretary)
Note: Access to specific folders and deletion privileges are restricted based on your organizational role. If you encounter access issues, please contact the System Administrator.